Decluttering before an office move is also essential, regardless of booking for a full-move service. It will help minimise the cost, prevent longer downtime, and save everything that’s essential from getting lost.
You can hire experienced house moving services in Singapore that are also adept at office moves. But protecting the valuables is your responsibility. So, carry out a screening process while you’re at it to prevent the essentials from ending up in the trash.
Reduce the office content by 20-30% before booking with movers in Singapore. This way, you can lower the moving costs by a lot. Read this blog to know why office decluttering matters and how you can do it effectively.
Auditing and Categorising Office Furniture
The first step is to audit all the office inventory and categorise it for the move. Your respective department can do it, or you can hire a professional appraiser to calculate your entire inventory’s cost.
Assess Existing Assets Ruthlessly
Take a walk through each department to identify the old and worn-out items, including the chairs, desks, and electronics. Also, mark the obsolete items that need to be removed.
Map Items to the New Floor Plan
After sorting the entire assortment, cross-reference your inventory with your new office’s layout to figure out what fits and more things that you need to get rid of.
Coordinate Furniture Donation Drives
Arrange for a removal service to discard the redundant items, donate the surplus, functional storage cabinets and desks to local charities or schools.
Liquidate Unwanted Workstations
Sell high-quality or less-used redundant office items to the refurbishing vendors to recoup the moving costs.
This is the first and most crucial step of move decluttering. Your office furniture might be the most costly thing and comprises nearly 70% of the inventory. Therefore, sorting them is really important so you can sell off the redundant items and add cash to the move budget.
Streamlining Old Paperwork and Archives
Paperwork is an irreplaceable part of a workplace, no matter how digitised things get. You can hire a dedicated house moving service in Singapore for the move, but this has to be done by the company itself. You can ask your employees or the admin department to do it this way-
Enforce the Three-Box Sorting Rule
Put up boxes labelled as “Keep,” “Securely Shred,” or “Standard Recycle” on the office floors and let the employees sort out the documents accordingly from their respective desks.
Host an Official Clean-Out Day
The company can set aside an entire afternoon for employees to clear out their individual desks and drawers, old files and folders.
Digitise Critical Business Records
All conduct a digitisation drive for scanning and backing up the essential physical documents, client invoices, contracts, and receipts into cloud storage.
Hire Certified Document Shredders
If the volume of the documents is too much, then you can contact a professional shredding service to securely destroy sensitive financial or legal paperwork.
A moving company might not provide such decluttering services due to the sensitivity of the documents. So, involve the employees or hire professional shredding services to take care of the documents, paper and old files before the move.
Purging Obsolete IT and Electronic Waste
Moreover, similar to the documents, sorting the hardware and electronics also needs to be sorted out and removed before the move. For an office move, the surplus and old electronics are the biggest way to recoup the budget while moving.
Identify Dead Tech Hardware
Check and separate broken monitors, keyboards, mice, and hardware units that are outdated or broken from the current IT stock.
Partner with Certified National e-Waste Recyclers
Arrange for the electronic waste to be collected and removed. Let your team do that in the workplace on the ground level and book a professional removal service for further recycling/disposal.
Consolidate Missing Cable Jungles
Get rid of all the mystery power bricks, frayed wires, and redundant HDMI cords that no longer match any device; discard them responsibly.
Perform Full Digital Hard Drive Wipes
Ensure that all your data from your digital hard drives is completely wiped out and the laptops are digitally empty before discarding or reselling them.
Both a digital and physical cleanup is essential before transferring your office goods safely without losing anything essential. For a work setting, data is of absolute importance, and you need to conduct such cleanups thoroughly before moving.
Managing Office Supply and Pantry Overstock
After booking with movers in Singapore, get busy with managing the office pantry and supply closet. The storage or the supply gadget is a space that’ll take the most time for decluttering.
Audit Stationary Cupboard Reserves
Gather all the abundant or loose stationery items. Put up all the pens, highlighters, half-used notebooks, and folders into a central donation bin.
Clear Out Expired Pantry Rations
Also, discard all the forgotten, expired snacks, stale coffee, and other condiments hiding in the break area. Empty the entire pantry and transfer the unopened ones to the new location.
Distribute Leftover Packaged Goods
Give out all the employees the extra food, snacks or condiments to all the employees to take home. All the unopened cans and drinks can be used in a pre-move party.
Lastly, get all the paperwork done early and book a removal service. It will save you a lot of effort and time later on the actual moving day.
Conclusion
In the same way you prepare your home for a move, you need to prepare your workplace as well. An office may be fundamentally and spatially different from your home, but the aspects you need to prepare for the move might be similar.
There are several aspects that you need to take care of before the office or home removal service in Singapore arrives for the move. You can do it in order as listed in this blog, or hire specialised services in addition to the movers to do it simultaneously.
